TechnologyAI & Automation
Multi-entity ledger automation cut a two-week close to minutes.
99%
of manual ledger creation time eliminated — freeing the accounts team from weeks of manual data-wrangling every close.
Turned a solo founder into a one-person outreach team running dozens of domains safely.
Multi-Domain Outreach Agency · Email Marketing
Headline result
99%
of warmup test sends land in the inbox instead of spam, across every domain in active rotation.
Client
Multi-Domain Outreach Agency
Industry
Email Marketing
Services
AI & Automation · Web Development · Cloud & DevOps
Timeline
6-week build, refined continuously since launch
Tech / Tools
FastAPI · PostgreSQL · Celery · Redis · Google OAuth
The Challenge
Turned a solo founder into a one-person outreach team running dozens of domains safely.
The founder was running cold email outreach across dozens of sending domains and mailboxes with no engineering team behind it — just a single non-technical operator manually managing warmup schedules, deliverability, and campaign sequencing. The platform underneath had been built quickly and never audited: credentials were stored as plain text, authentication could be forged with a default secret, and the database was a single file with no real production safeguards.
As sending volume grew, the cracks showed. A database connection limit was quietly overwhelmed and campaigns intermittently failed to load. Analytics meant to show which follow-up messages were actually working were miscounting replies across steps, masking the real numbers. And there was no way to see how Gmail itself viewed the sending domains' reputation — the single biggest factor in whether outreach lands in an inbox or a spam folder.
The Approach
The Codaires Method, applied.
Four phases, from mapping the process to running it autonomously in production.
STEP 01 — DISCOVER
Audited the entire platform
We read every module end to end — sending logic, credential storage, database schema, analytics queries — and mapped every critical gap before touching a line of production code.
STEP 02 — ARCHITECT
Rebuilt the safety foundation
Credentials were moved to real encryption, authentication was hardened against forgery, and the database was migrated to a production-grade Postgres setup with zero data loss.
STEP 03 — AUTOMATE
Automated warmup and analytics
We built automated mailbox warmup, A/B tested send sequencing, adaptive daily capacity splitting between new outreach and follow-ups, and fixed the reply-attribution logic so campaign analytics could actually be trusted.
STEP 04 — SCALE
Added live reputation monitoring
We connected Google Postmaster Tools so domain reputation, spam complaints, and authentication health are now visible in the same dashboard the founder already uses to run campaigns — no more flying blind on deliverability.
The Results
Measured after the engagement.
99%
Inbox placement rate across active warmup domains
50+
Mailboxes running warmup and outreach without manual intervention
Zero
Daily send-cap violations since the safety rework
10+
Domains with live Google reputation tracking
"I used to spend my mornings checking whether campaigns had crashed overnight. Now I check a dashboard once and move on with my day."
Founder
Multi-Domain Outreach Agency
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